Landlords Guide

Thinking of letting your property?

We can guide you through the property letting process from start to finish. Call us on 020 7372 3000for more information and a Free Market Appraisal.


Before you decide to let your property you need to know it's value - the aim is to let it at the best price achievable in the shortest time frame.

Regents Residential can provide a free confidential market appraisal of the property.


The expression "you never get a second chance to make a first impression" is absolutely correct! Even if your property is not brand new, there are many things that can be done to ensure that it shows to its best potential, both inside and out. This will maximize the speed at which the property can be let and the rental that can be achieved.

Regents Residential can advise and guide you on the best way to present your property for rental - please speak to one of the Lettings team.


Before proceeding with marketing of the property, the Landlord needs to agree the Agent's Terms and Conditions of Business, provide proof of ownership of the property together with proof of address and photo identity (i.e. passport or photo driving licence) to comply with regulations.

Regents Residential will provide written Terms and Conditions of Business and check the Landlord's identity.


"A picture speaks a thousand words" - so every property needs professional standard photographs to show the property at its best. Floorplans show the layout of the property, brochures give an overall perspective and a video is a wonderful marketing too.

Regents Residential can arrange for photographs, videos, floorplans and brochures to be prepared on your behalf.


All property lettings are advertised on Regents Residential's website as well as major national and local property portals. We advertise extensively in a selection of property and lifestyle magazines, newspapers and other media suitable for the property being advertised.

Regents Residential can arrange for the property to be marketed for letting and advertising boards erected where applicable.


Residential properties for rental are required by law to have an EPC available at the time of marketing the property. Energy Performance Certificates (EPCs) give information on how to make your property more energy efficient and reduce carbon dioxide emissions. An EPC is valid for 10 years and the price will depend on the size and location of the property.

Regents Residential can arrange for a domestic energy assessor to prepare an EPC on your behalf.


Applicants sometimes go to view a property more than once before making a final decision to proceed. It is useful if the Landlord can let the Agent know any relevant details and outgoings associated with the property e.g. council tax, electricity, gas etc. together with information relating to parking, rubbish collection, porter, and furniture included in the letting.

Regents Residential accompany on all viewings even if they take place outside of normal working hours.


When considering offers it is important to look at all the terms and not just the price. Some applicants will ask for items of furniture to be added or removed and some applicants will ask for break clauses or options to renew for a further term.

Regents Residential can guide and assist in reviewing the lettings offer with the Landlord.


Different methods of Tenant referencing are available depending on the situation. References can be obtained by credit checking and/or traditional methods. In addition, copies of personal photo identity (i.e. passport or driving licence) are required from the prospective Tenant.

Regents Residential can obtain references on the prospective Tenant and check personal photo identity.


The tenancy agreement is a contract between the Landlord and the Tenant and details the rights and terms of the tenancy. There are different forms of tenancy agreement but the most common ones used are called an Assured Shorthold Tenancy and Common Law Tenancy.

Regents Residential can arrange the preparation of the tenancy agreement on behalf of the Landlord and obtain signatures from both parties.


Rent is payable in advance and terms for payment are agreed as part of the offer. Payments can be monthly, bi-monthly, quarterly, six-monthly or the whole term in advance.

Regents Residential can assist with negotiating the rental terms and collect the initial rent advance.


Properties let as an Assured Shorthold Tenancy (AST) which started after 6 April 2007 have to have the tenant's deposit protected in an approved tenancy deposit scheme.

Regents Residential can arrange to protect the tenant's security deposit with an approved tenancy deposit scheme.


Landlords have to comply with legal obligations when it comes to gas safety. Pipework, appliances and flues provided for tenants have to be maintained in a safe condition and a "Gas Safety Check" has to be carried out each year by a "Gas Safe Registered Engineer". A copy of the "Gas Safety Record" must be given to the tenants within 28 days of it be carried out or before they move in and yearly thereafter.

Regents Residential can arrange for a Gas Safety Check on your behalf.


Landlords should ensure that electrical installations like fixed wiring are safe and well maintained. Once a year, a qualified electrician should carry out a portable appliance testing (PAT) safety test on any portable electrical equipment provided for tenants, e.g. kettles, toasters. The PAT tester will give a dated certificate and put stickers on the plugs of appliances tested to show that they are safe. We also recommend regular inspections of fixed electrical installations to be done at least every five years.

Regents Residential can arrange for PAT tests and electrical tests on your behalf.


From 1st January 1977 furniture and furnishings supplied in tenanted residential property must comply with The Furniture and Furnishings (Fire) (Safety) Regulations 1988 (as amended). Furniture manufacturers will usually label their fire-resistant products.

Regents Residential can check the furniture and furnishings in your property on your behalf.


Properties built after June 1992 must have a mains operated smoke alarm fitted on every level of the property. Older properties do not have to comply but Landlords are well advised to carry out a risk assessment and provide at least battery operated smoke alarms in the property which should be checked at regular intervals.

Regents Residential can arrange for installation of smoke detectors in your property on your behalf.


The property needs to be professionally cleaned including all curtains, carpets, kitchenware and sanitaryware prior to the inventory being prepared. In addition, a last minute maintenance check of the property should be carried out to make sure all light bulbs are working, toilets flushing, boiler on etc.

Regents Residential can arrange for cleaning and maintenance check of the property on your behalf.


An inventory report to a profesional standard with photographs should be prepared just prior to the start date of the tenancy even if the property is unfurnished. Any furniture, fixtures and fittings at the property should be listed together with a schedule of condition that includes the decorative condition of the property. Existing defects and meter readings should be noted. At the commencement of the tenancy the inventory needs to be checked by the Tenant.

Regents Residential can arrange for the preparation and checking the inventory on your behalf.


The Landlord should ensure that there are instruction manuals available at the property for each of the appliances, including the boiler.

Regents Residential can arrange for copies of the relevant brochures and manuals to be available for the tenant on your behalf.


Keys and/or fobs should be made available to the Tenant on the start date of the tenancy. Some Tenants will require additional sets of keys.

Regents Residential can arrange to cut additional sets of keys on the Landlord's behalf, if required.

E-mail or call us now on 020 7372 3000 for further information on Letting your Property.